Company Privacy Statement

This Company Privacy Statement outlines how VyBeing Technologies Ltd. handles personal data in our business operations, including employee data, business partner information, and corporate communications.

1. Scope

This statement covers:

• Personal data of employees and contractors
• Job applicant information
• Contact details of business partners and vendors
• Visitor information
• Corporate communications

Note: For customer and end-user data, see our main Privacy Policy. For vendor marketplace data, see our Vendor Privacy Policy.

2. Employee Data

Information We Collect

• Personal details (name, ID number, address, contact info)
• Employment history and references
• Educational qualifications and certifications
• Bank account details for payroll
• Tax and social security information
• Health information (for benefits and accommodations)
• Performance reviews and feedback
• Attendance and leave records

How We Use Employee Data

• Managing employment contract
• Administering payroll and benefits
• Performance management and development
• Compliance with labor laws and regulations
• Internal communication
• Security and access control

Employee Rights

• Access to your personnel file
• Correction of inaccurate information
• Explanation of data processing activities
• Complaint to the Israeli Privacy Protection Authority

3. Job Applicant Data

Information Collected

• CV/Resume and cover letter
• Contact details
• Work history and references
• Educational background
• Interview notes and assessments
• Background check results (with consent)

Retention

• Successful applicants: Converted to employee files
• Unsuccessful applicants: Retained for 1 year (with consent for future opportunities)
• You may request deletion at any time

4. Business Partner Data

Information We Process

• Representative contact details
• Company information
• Contract and agreement details
• Communication history
• Payment and billing information

Purpose

• Managing business relationships
• Contract fulfillment
• Processing payments
• Communication and collaboration

5. Visitor Information

Office Visitors

• Name and contact details
• Company affiliation
• Purpose of visit and date
• ID verification (for security)
• CCTV footage (retained 30 days)

Website Visitors

See our main Privacy Policy and Cookie Policy for website visitor data.

6. Marketing and Communications

Business Communications

• Newsletters and email updates
• Event invitations
• Product announcements
• Industry insights and resources

Consent and Opt-Out

• Marketing emails require opt-in consent
• Unsubscribe link in every marketing email
• Preferences managed via email settings
• Cannot opt-out of transactional business emails

7. Data Security

Internal Data Protection

• Role-based access controls and permissions
• Encrypted storage of sensitive data
• Secure communication channels
• Regular security training for employees
• Confidentiality agreements

Physical Security

• Secure office access
• Visitor management system
• Locked filing cabinets for physical documents
• Secure destruction of confidential materials

8. Data Sharing

Service Providers

We share data with trusted service providers:

• Payroll and benefits administrators
• HR management systems
• Background check services
• IT and security providers
• Legal and accounting firms

Legal Requirements

• Tax authorities (employee tax info)
• Social security institutions
• Labor courts and tribunals
• Regulatory bodies

9. International Data Transfers

As a company with international operations, we may transfer data to:

• Cloud service providers (AWS, Google Cloud)
• Subsidiaries or international offices
• Global service providers

All transfers comply with Israeli data protection laws and include appropriate safeguards.

10. Data Retention

• Employee Files: 7 years after termination (Israeli labor law)
• Payroll Records: 7 years (tax law requirement)
• Applicant Data: 1 year (with consent)
• Business Partner Data: Duration of relationship + 7 years
• Visitor Logs: 1 year
• CCTV Footage: 30 days

11. Employee Monitoring

What We Monitor

• Work email and communications (for business purposes)
• Company device usage
• Office access and attendance
• Performance metrics

Monitoring Principles

• Monitoring is proportionate and necessary
• Employees are aware of monitoring policies
• Personal privacy is respected
• Monitoring complies with Israeli labor laws

12. Your Rights

Under Israeli privacy law, you have the right to:

• Access your personal data
• Correct inaccurate information
• Request deletion (subject to legal retention requirements)
• Object to specific processing activities
• File a complaint with the Privacy Protection Authority

13. Contact Information

For questions regarding this Company Privacy Statement:

• HR Department: [email protected]
• Data Protection Officer: [email protected]
• Privacy Team: [email protected]

14. Updates

We may update this statement to reflect changes in our practices or legal requirements. Employees will be notified of material changes. The current version is always available on our internal portal and website.